Job Description

Job Description

Job Description

Stern & Eisenberg is a full-service law firm seeking a part-time, professional, and reliable Administrative Specialist. The Administrative Specialist will report to the Stern & Eisenberg Value department and manage administrative responsibilities, including providing support to the legal team as follows:

Duties & Responsibilities:

• Sort and collate incoming legal pleadings and correspondence for delivery to the proper department.
• Ensure timely delivery of written, verbal, and electronic communication between clients and colleagues.
• Assist with timely mailing of pleadings and correspondence via Fedex, UPS, USPS or other carrier services.
• Utilize and update client portals on a regular basis, to reflect all client activities.
• Draft, prepare, and review legal documents and packages
• Prepare check requests and fee approvals, as necessary

Communicate with internal staff and clients

• Communicate all events and developments to clients using portals, email and client preferred methods of communication (fax, mail, overnight, as appropriate)
• Discuss any issues regarding cases with paralegals, attorneys and managing paralegal.
• Establish a strong follow-up system, which includes proper calendaring, to ensure deadlines are not missed
• Request pertinent documents, fees, and related items from clients and third parties and follow-up on unfulfilled requests

Qualifications

• High School graduate or equivalent.
• Minimum of 1-2 years in a busy office environment providing customer service or clerical assistance.
• Prior law firm and/or Foreclosure/Bankruptcy experience a plus.
• Ability to multi-task, prioritize, and manage time effectively.
• Excellent written and verbal communication skills.
• Possess strong computer skills: Microsoft Office Suite, as well as general understanding of software systems to access and utilize firm’s case management and client systems.
• A team player who is focused on providing exemplary customer service.
• Dependable, punctual and reliable.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is usually required to sit, reach with hands occasionally required to stand, walk, lift, talk and hear and frequently required to sit, reach with hands and touch. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of the job, the employee is usually in an indoor office environment. The noise level in the work environment is usually moderate.

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