Job Description

About FAC Services

FAC Services is a professional firm that provides business services to architecture, engineering, and construction service firms. Our focus on high quality, timely and trusted business services allows our partners to focus on advancing their strategic goals and priorities. We maintain the highest ethical standards and personalized services within a culture that encourages professional and personal growth.

Job Purpose

The Paralegal is responsible for providing critical support to the Legal + Risk Management department as well as other key company executives. The role requires handling sensitive information with a high degree of discretion and the ability to draft clear and professional communications. The position requires the capacity to identify issues, problem solve, develop customized solutions, and suggest process improvements. The ideal candidate is flexible with an overall focus on immigration but must be willing to provide support to other legal team functions as well as take on special projects.

Primary Responsibilities:

Immigration:

• Act as the primary resource for the firm’s employment-based visa and green card processes which includes coordinating Human Resources, foreign national employees, their supervisors and outside counsel on the preparation and submission of various petitions
• Assist foreign national employees on F-1/OPT status with STEM extensions
• Advise foreign national employees on documents required for international travel and provide company letters for the same
• Facilitate the employer side of the annual H-1B lottery, and assist with H-1B petitions
• Lead individual green card strategy discussions alongside supervisors and outside counsel
• Work with outside counsel and the Recruiting team to coordinate internal postings for H-1B petitions and green card cases
• Provide HR/Recruiting with analysis of candidate status and future needs
• Maintain and track foreign national visa statuses
• Maintain public access files
• Consult with Employee Services on I-9 compliance, tax exemptions, and other immigration-related questions
• Provide stakeholder education and consultation
• Monitor U.S. immigration policy and advise internal stakeholders accordingly
• Process and code invoice payments

Administrative:

• Draft and edit documents (memos, records, meeting agendas and minutes)
• Proofread documents for grammar, punctuation, spelling, readability, etc.
• Assist with development of paperless e-filing system and scan documents
• Sort and organize a variety of financial and project related files
• Brainstorm and develop options for a self-service training library for the firms

Qualifications:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties.

Education and Experience:

• Bachelor’s degree or Associate’s degree
• Five years of recent corporate immigration professional administrative support experience specifically with H-1B visas and employment-based green cards

Knowledge, Skills and Abilities Required:

• Understands the broader business purpose of tasks assigned
• Demonstrated superior verbal and written communication skills
• Ability to maintain strict confidentiality in handling materials and sensitive information discretely
• Proven ability to apply good judgment in decision-making and the sharing of information
• Demonstrated ability to handle and manage multiple priorities
• Proven ability to work independently and with initiative in completing and coordinating numerous work assignments, while managing multiple priorities
• High degree of personal organization, professionalism, self-motivation and integrity
• Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the Company

Working Conditions and Physical Effort:

• Work is normally performed in a typical hybrid office environment
• No or very limited physical effort is required
• No or very limited exposure to physical risk

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