Job Description
JOB DESCRIPTION
HYBRID
This position is a full-time, in-person, role in our Charlotte, NC office. An Executive Assistant with company performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple IT and Project Management professionals, as well as back-up support to the broader Charlotte office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.
Essential Functions & Day-to-Day Responsibilities
• Provide executive administrative support to Executive.
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client events
• Liaise and support internal and external clients
• Track expenses and submit monthly expense reports for team
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination
• Help maintain office supplies and daily restock
• Onboarding and offboarding staff, tracking hours worked for contractors
• Accounts Payable activities related to paying vendor bills
• Maintain confidentiality, work in a fast-paced environment, make informed decisions and work independently and efficiently with accuracy in high pressure situations
• Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF
• Provide occasional back-up support to other Executive Assistants and collaborate with support teams across multiple offices
• In-person position
• Ad-hoc personal tasks also required
• Some off-hour availability (overtime) required
Education and Qualifications
• Bachelor’s Degree, preferred
• 3+ years of experience in a corporate environment working with senior-level executives
Experience, Skills and Competencies Required
• Positive and professional attitude with the ability to self-motivate
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines
• A self-starter with a high degree of energy and careful attention to detail.
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars & managing expenses for multiple team members
• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Apple device required for remote connectivity
• Concur expense management and travel booking experience a plus
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
HYBRID Work schedule.
Must be in Charlotte NC
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