Job Description

Position Summary

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.

Essential Functions

Safety Responsibilities:
•Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.
•Adhere to safety procedures in accordance with OSHA safety policies and regulations.

Strategic Responsibilities:
•Fully understands and shares a passion for the Company's core values, mission, and objectives.
•Builds and maintains strong relationships as trusted advisors to our clients.

Construction Administrative Assistant Responsibilities:
•Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.
•Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.
•Prepare and submit close-out documents for projects.
•Assist Project Manager through the duration of the project.
•Prepares responses to correspondence containing routine inquiries.
•Files corporate documents, records, and reports.
•Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.
•Trains or assists other administrative staff.
•Records meeting minutes and distributes as directed by the Project Manager
•Compiles, transcribes, and distributes meeting minutes.
•Provides Clients and co-workers with the highest level of service and quality.
•Performs any special projects as directed by management.

Skills and Abilities


Education:


College degree or 4 years equivalent experience.


Experience:


3 years of administrative support experience.

Experience in the construction industry is a plus.


Computer Skills:


Microsoft Word, Excel, PowerPoint, and Outlook, .

Procore, Smartsheets, Sage, and MS Teams are a plus


Certifications & Licenses:


Other Requirements:


Must be able to receive instruction and supervision. Span Construction & Engineering, Inc.

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