Job Description

Job Description

Job Description

Position Summary: The Administrative Assistant is essential for providing direct and personal assistance to the manager of the practice. This position is a key contributor to supporting the manager in a clerical, administrative, and organizational capacity and must adhere to the strictest levels of confidentiality and loyalty to honor the integrity of the administration office. 

• Open, sort, organize, and distribute incoming mail
• Copy, fax, scan file and prepare administrative documents
• Coordinate equipment repairs, returns, and maintenance
• Mail check payments for invoices; forward to Accounts Payable
• Track provider’s license and certification renewals
• Complete paper and on-line credentialing applications and renewals
• Assist with maintenance of employee personnel files
• Place orders for office meals/lunches
• Place orders and tracking for medical and office supplies
• Place orders and tracking for staff uniforms
• Process and track supply order returns and exchanges
• Prepare new hire and benefits packets
• Assist with new hire onboarding process, enrollments/training
• Schedule office meetings, events, lunches, and arrange educational sessions, as needed including CPR
• Screen incoming administration calls
• Serve as a liaison between vendors and manager, as needed
• Maintain manager’s appointment schedule
• Assist in eliminating office waste and reducing costs
• Schedule office building repairs and maintenance
• Prepare and distribute monthly office calendars
• Send call schedules to answering service and hospital L&D departments
• Participate with the overall office function
• Assist with other duties not specifically mentioned in job description
• Follow guidelines as stated in Policies and Procedures and Employee handbook
• Create and maintain respectful relationships with co-workers, outside practices, and vendors

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